For agencies and property managers
Property management agreement and fees, without spreadsheets.
Each landlord's mandate, your fees and the month's invoice in one place. For a portfolio of 20 landlords, calculating and invoicing fees by hand takes about 3 hours a month (an estimate). In Aluseg the calculation already comes with the monthly statement.
- 3 months free
- No activation fee
- We migrate your portfolio
- calculating fees and invoicing by hand for a portfolio of 20 landlords, at 10 minutes each (an estimate)
- ~3 h a month
- to set your fees, per property, per landlord or the agency default
- 3 levels
- a month per company for certified invoicing, up to 100 documents a month
- €5 + VAT
Without Aluseg and with Aluseg
From the mandate to the fee invoice
In an agency, the management agreement and the fees often live in three places, a folder, a spreadsheet and an invoicing program. See what changes when they are tied to the landlord's statement. Times are estimates.
| Without Aluseg | With Aluseg | |
|---|---|---|
| Management agreement | A PDF in a folder and the dates in a spreadsheet | One agreement per landlord, with dates and the signed PDF, and an alert if it is missing |
| Template | Copy the last client's agreement and adapt it by hand | A template generated by Aluseg from the landlord's details |
| Fees | Each landlord's percentage noted in a spreadsheet | Fees per property, per landlord or the agency default |
| Months with no rent received | Invoice anyway and fix it later | Option to invoice only in months when rent was received |
| Services and expenses | Added up by hand at month end and recovered invoice by invoice | Billable services with a price and VAT, and expenses paid by the agency deducted from the landlord |
| Fee invoice | Calculate in one place and retype the figures in another program | A certified invoice issued from the monthly statement and reported to the tax authority (AT) |
| Estimated time | About 10 minutes per landlord per month | The calculation already comes with the month's statement |
The time is an estimate for an agency with 20 landlords, not a promise. Compare with your own case in the simulator, which starts from 45 minutes of manual work per lease per month.
How it works
From management agreement to invoice, in three steps
- Step 1
Record each landlord's agreement
The dates and the signed PDF stay with the landlord. If you do not have the agreement yet, Aluseg generates the template and alerts you when one is missing.
- Step 2
Set your fees
Per property, per landlord or the agency default, with the price and VAT of each billable service. You can choose to invoice only in months when rent was received.
- Step 3
Close the month
The statement shows the fees with VAT and the expenses paid by the agency. The certified invoice comes from the statement and is reported to the AT.
What gets defined
Agreement, fees and invoice, tied to the landlord's statement
Your rental commission no longer depends on a spreadsheet. What the agency agreed with each landlord is recorded and flows into the monthly statement.
A management agreement per landlord
Each landlord has their own agreement, with dates and the signed PDF. If it is missing, Aluseg alerts you.
Template generated by Aluseg
It starts from the landlord's and the property's details. It is informational and should be reviewed before signing.
Fees on three levels
The property's value overrides the landlord's, which overrides the agency default.
Only when the rent comes in
An option to invoice fees only in months when rent was received.
Billable services
Each service has its own price and VAT and goes into the month's fees.
Agency expenses
Expenses paid by the agency are deducted from the landlord on the statement.
Certified invoicing
The fee invoice comes from the monthly statement and is reported to the AT. Add-on of €5 + VAT a month per company, up to 100 documents a month. In a month above 100, it is €10 + VAT for that month.
Team and history
A responsible manager per property, team roles and a history of who changed what.
The landlord sees the result
The month's statement reaches the landlord as a PDF, by email and in the owner portal.
Frequently asked questions
Management agreement and fees
How much does it cost?
The first 3 months are free. After that, the Pro plan costs €29/month + VAT up to 25 leases, €59 up to 100 and €99 up to 500, with no activation fee, and we migrate your portfolio. Certified invoicing of fees is an add-on of €5 + VAT a month per company. See the tiers.
Can I set different fees per property?
Yes. The value set for the property takes priority over the landlord's, and that over the agency default. So one exception does not mean changing all the others.
Can I invoice only in months when the rent was received?
Yes. It is an option. With it on, fees only enter the statement in months when rent was received.
Is the fee invoice certified?
Yes. The certified invoice comes from the monthly statement and is reported to the AT. It costs €5 + VAT a month per company, up to 100 documents a month. In a month above 100 documents, it is €10 + VAT for that month.
Has a lawyer validated the management agreement template?
No. It is an informational template, generated from the landlord's and the property's details. Review it before signing and adapt it to your agency.
What if a landlord has no management agreement on file?
Aluseg alerts you that it is missing. You can upload the signed PDF or generate the template and sign it.
How do I move my landlords and agreements to Aluseg?
Import the portfolio from Excel, CSV or Rentila, with a preview before saving. If you prefer, we do the migration with you, with no activation fee. See how to migrate from Excel to Aluseg.
Fewer hours invoicing fees. More time for your portfolio.
Start with 3 months free and record your agency's management agreements. Time saved is estimated, not promised.
3 months free · no activation fee