For agencies and property managers
Rent statements for owners, with the month closed in one batch.
One line per owner per month, with expected, received, expenses, fees and the amount to transfer. Close the month, send every statement at once and export the CSV for the transfers. We estimate that 20 statements built by hand cost about 10 hours a month.
- One line per owner per month
- Batch sending, PDF and email
- Pro plan feature
Time saved (estimate)
Month-end close, before and after
- to build and send 20 statements by hand in a month
- Estimate. 20 owners × 30 minutes, in Excel, PDF and email.
- 10 h
- month-end close and one batch send, instead of one statement at a time
- PDF, email and portal link for every owner.
- 1
- withholding tax calculated when the tenant is a company
- 25 %
Before and after
Without Aluseg, one statement per owner. With Aluseg, one close.
Reporting to owners repeats every month and is almost always done by hand. It is where most time is lost at month-end.
| Without Aluseg | With Aluseg | |
|---|---|---|
| Building the statement | Rents, expenses and commission copied into a sheet, owner by owner | One line per owner per month, with expected, received, expenses, fees + VAT and balance |
| Expenses paid by the agency | Remembering to deduct each invoice from the right owner | Expenses paid by the agency are deducted from the owner on the statement |
| Fees | Work out the commission by hand and invoice in another program | Fees and VAT calculated on the statement, per property, per owner or at the agency's default |
| Sending to owners | One PDF and one email at a time | Month-end close and batch sending: PDF, email and owner portal link |
| Paying owners | Typing the amounts to transfer into another list | A CSV export with the amount to transfer, then mark as transferred |
| Fixing a mistake | Rebuild the PDF and send it again | Reopen the month, fix it and close again |
| Company tenants | Remembering the 25% withholding tax | 25% withholding tax when the tenant is a company |
Times are estimates, based on the editable assumptions of the agency simulator.
How it works
From an open month to informed owners, in three steps.
- Step 1
Check the owner accounts
During the month, each owner has a line with expected, received, expenses, fees and the amount to transfer. If a rent came in by bank transfer, [bank reconciliation](/en/rent-bank-reconciliation/) matches it to the lease.
- Step 2
Close the month and send in a batch
One close for every owner. Each one gets the statement as a PDF, by email and with the link to the [owner portal](/en/owner-portal-property-managers/).
- Step 3
Pay and mark as transferred
Export the CSV with the amounts to transfer, make the transfers and mark each one as transferred. If something needs fixing, reopen the month.
What the statement shows
Everything the owner asks about, on one line.
The same statement lets the agency close the month and lets the owner understand what they received.
One line per owner per month
Expected, received, expenses, fees + VAT, balance and amount to transfer.
Batch close and send
Close the month and send every statement at once, as a PDF and by email, with the portal link.
CSV for the transfers
Export the amounts to transfer to each owner as a CSV.
Mark as transferred
Each payment to an owner is recorded as transferred.
Reopen the month
A mistake found after the close is fixed by reopening the month and closing it again.
25% withholding tax
Calculated when the tenant is a company.
Fees and invoicing
Fees per property, per owner or by default, and the certified invoices come from the statement. See the management agreement and fees.
Owner portal
Statements for every month stay available to the owner, with no account. See the owner portal.
Team with roles
Administrator, manager or view-only, with a history of changes. Unlimited users on the Pro plan.
Frequently asked questions
Owner statements and rent accounts
What does each owner's statement contain?
One line per owner per month, with expected, received, expenses, fees + VAT, balance and the amount to transfer.
How are statements sent to owners?
You close the month and send every statement at once, as a PDF and by email, with the owner portal link.
Can I fix a month that is already closed?
Yes. Reopen the month, fix it and close it again.
How do I pay the owners?
Aluseg exports a CSV with the amounts to transfer. You make the transfers at your bank and mark each one as transferred in the owner account.
What about withholding tax?
When the tenant is a company, the 25% withholding tax is calculated on the statement.
How much time will we save?
It is an estimate and depends on your portfolio. Assuming 30 minutes per statement built by hand, 20 owners come to about 10 hours a month. Adjust the assumptions in the simulator.
How much does it cost?
The first 3 months are free. After that, the Pro plan costs €29/month + VAT up to 25 contracts, €59 up to 100 and €99 up to 500, with no activation fee. We migrate your portfolio with you. See the tiers.
Times shown are estimates, not a promise; they vary with the portfolio and with how each agency works.
Close the month for every owner in one go.
Create the agency account and try it with your real portfolio. 3 months free, no activation fee.